Documents that do not expire (e.g. birth certificates) need to be submitted only once during the entire course of study. The application should contain information about the application to which the documents were submitted and the semester in which they were submitted.
Documents in a language other than Polish must be submitted together with a translation from a sworn translator.
Documenting the composition of the family
Information on this can be found in the Family members tab.
Documenting the income of family members
Each adult family member
1. a certificate from the Tax Office on total income, taxed on the terms specified in Art. 27, Art. 30b, Art. 30c, Art. 30e and Art. 30f of the Personal Income Tax Act, for the base year; the certificate should contain information on the amount of: income, social security contributions deducted from income, tax due;
Clarification:
- This is the most basic document required by us for each application containing information on taxable income according to the so-called general rules. Most often they are income from work, pensions, benefits, and from the sale of real estate.
- If a family member under 26 has non-taxable income due to the PIT-0 relief for young people, the amount of this income should also be specified on the certificate.
- We deduct the amount of tax and social security contributions from the income when calculating the monthly income per family member.
- This document is also required for minor family members, as long as they have income.
The base year for applications submitted in the academic year 2024/2025 (including those submitted already in 2025) is 2023.
Any adult family member who has shown any income on Certificate No. 1
2. a certificate from the Social Insurance Institution or the Agricultural Social Insurance Fund or the Pension and Benefits Institute of the Ministry of Interior and Administration, or The Military Pension Office or the Pension Office of the Prison Service on the amount of paid health insurance contributions for the base year
Clarification:
- We deduct the amount of contributions from the income when calculating the monthly income per family member.
- In order to obtain the certificate, go to the institution to which the family member pays contributions. Most often it is ZUS or KRUS in the case of farmers.
- Information about being insured is not sufficient, the amount of contributions paid has to be documented.
- Health insurance contributions are not the same as social insurance contributions.
Each family member running a business
3. for persons conducting business activity taxed on general principles: a certificate of being entered in the register of persons who conduct business activity, together with an indication of the form of taxation of the activity;
4. for persons who settle accounts on the basis of the provisions on flat-rate income tax on certain revenues earned by natural persons (including the tax card!), containing information on: the form of tax paid, the amount of income, the tax rate, the amount of tax paid in the base year;
Clarification:
- Do not bring certificates of non conducting a business activity. The certificate is to apply only to a person running a business or paying a lump sum.
- If a family member does not run a business, but has incomes that are settled on a lump-sum basis, it is also necessary to have a certificate No. 4.
Each family member who has earned income taxed in the form of a flat rate or tax card
5. A certificate from the Tax Office containing information on: the form of the tax paid, the amount of income, the tax rate, the amount of tax paid in the base year;
Clarification:
- Often such incomes are derived from economic activities, but not always (hence they are provided separately in this list). Typically, this is how the rental income is accounted for.
Each family member owning a farm
6. a certificate from the Commune Office on the size of the farm in conversion hectares.
Clarification:
- If a family member owns a farm in different communes, a certificate from each commune must be provided.
- The certificate must take into account the size in conversion hectares, we cannot calculate the income on the basis of real hectares.
- The amount of income is calculated on the basis of the annual Announcement of the President of the Central Statistical Office.
- Farm income is taken into account even if it does not exist in practice (e.g. when the so-called "land lies fallow”).
- If the farm is leased, the income under the lease agreement is taken into account. The contract must be concluded for at least 10 years, and the land may not be leased to the immediate family and persons remaining in the same household (you can find details in the provisions on social insurance for farmers).
Each family member who has earned an income abroad and has not settled this income with the Polish Tax Office
7. certificate of net annual salary issued by the employer or the foreign equivalent of the Polish Tax Office.
Clarification:
- If the income has been settled with the Polish Tax Office, it will appear on the certificate No. 1.
- We would like to remind you that documents issued abroad must be translated into Polish by a sworn translator.
Each family member with lost income
8. application for consideration of lost income (Annex 2b to the Benefit rules for the Students of Gdańsk University of Technology);
9. documents confirming the fact of loss of income and the amount and type of income lost (e.g. employment certificate and PIT-11)
Clarification:
You can find out what the lost income is in the dedicated tab.
Each family member who has earned income
10. application for the inclusion of earned income (Annex 2c to the Benefit rules for the Students of Gdańsk University of Technology);
11a. a document confirming the fact of obtaining income and the amount and type of income received and the number of months in which the income was obtained - applies to income in the base year (e.g. contract and PIT-11);
11b. a document confirming the amount (net) and type of income obtained for the month following the month in which the income was obtained - applies to income earned after the base year (e.g. a certificate from the employer);
Clarification:
You will find out what the earned income is in the dedicated tab.
Each family member who has alimony obligations
12. documents proving the alimony obligation and confirming the payment of such alimony.
The document is required if the average monthly income per family member of the student is PLN 600 net (or less) per person in the family
13. certificate from the social welfare center on the use of social assistance benefits by the student or his family members in the year of submitting the application;
14. declaration - a written description and documentation of the family's livelihoods if the center certifies that the student's family does not use the center's help.
Clarification:
- It is assumed that it is impossible to survive with an income below PLN 600 per person per month (taking into account the costs of housing, food, cleaning products, clothes, travel, etc.) and that in the case of such a low income, the family depends on the benefits offered by the social welfare center .
- In the event of failure to submit documents 13 and 14, the Committee refuses to grant a maintenance grant.
- If you cannot calculate your income, but you know that it is very low, you can immediately assume that this document is required in your case.
- In the declaration (document No. 14), you should accurately, truthfully and credibly present your family's income and property situation and document your declaration. A mere statement is not sufficient.
Each student - applicant
15. Annex 2a to the Benefit rules for the Students of Gdańsk University of Technology - declaration on income and sources of income.
Clarification: In Annex 2a, the existence of all untaxed family income (not visible on the certificate from the Tax Office - document no. 1) and income taxed on the basis of a lump sum / tax card should be presented. These are for example farm income, alimony, as well as incomes that do not appear on this list. A full list of untaxed income can be found in the Act on Family Benefits, and the most common ones are listed below:
- sickness benefits specified in the provisions on social insurance for farmers and in the provisions on the social insurance system;
- income of members of agricultural production cooperatives due to membership in an agricultural production cooperative, less social security contributions;
- child support payments;
- doctoral scholarships awarded pursuant to Art. 209 paragraph. 1 and 7 of the Act, sports scholarships awarded on the basis of the Act on sports and other maintenance scholarships awarded to pupils or students;
- dietary allowances not subject to personal income tax, received by persons performing activities related to the performance of social and civic duties;
- cash receivables received for renting guest rooms in residential buildings located in rural areas on a farm to people on holiday and obtained for food for these people;
- income obtained from economic activity conducted on the basis of a permit in the territory of a special economic zone specified in the regulations on special economic zones;
- benefits specified in the provisions on the performance of the mandate of a member of parliament and senator;
- farm income;
- income earned abroad of the Republic of Poland, reduced accordingly by the following: income tax and contributions for compulsory social insurance and compulsory health insurance;
- alimony advance specified in the provisions on proceedings against alimony debtors and alimony advance;
- cash benefits paid in the event of ineffective enforcement of alimony;
- amounts received pursuant to Art. 27f paragraph. 8-10 of the Income Tax Act;
- parental benefit;
- maternity allowance referred to in the provisions on social insurance for farmers;
- scholarships for the unemployed financed by the European Union or the Labor Fund, regardless of the entity that pays them,
- income tax-free pursuant to Art. 21 sec. 1 point 148 of the Income Tax Act, reduced by social security contributions and health insurance contributions,
- income tax-free pursuant to Art. 21 sec. 1 point 152 a, b and d and point 153 a, b and d of the Income Tax Act, and Art. 21 sec. 1 point 154 of this Act in terms of income from the business relationship, employment relationship, contract work, cooperative employment relationship, mandate contracts referred to in Art. 13 point 8 of the Income Tax Act, maternity allowance referred to in the Act of 25 June 1999 on cash benefits from social insurance in the event of sickness and maternity, less social security contributions and health insurance contributions,
- income tax-free pursuant to Art. 21 sec. 1 point 152 c, point 153 c and point 154 of the Act on income tax from non-agricultural business activities taxed according to the principles specified in Art. 27 and Art. 30 c of this Act, less social security contributions and health insurance contributions,
- income from non-agricultural business activity taxed in the form of a lump sum on recorded income, referred to in Art. 21 sec. 1 point 152 c, point 153 c and 154 of the Income Tax Act, determined in accordance with Art. 5 sec. 7 a.
